What file format does Nametag Generator use?

Nametag Generator uses `.xlsx` Excel workbooks. The required columns are `name` and `organization`, while `role` and `title` are optional.

Can I create event badges without a design tool?

Yes. The app turns spreadsheet data into a print-ready PDF, so event operators can create badges without opening layout software.

Can I preview badges before downloading the PDF?

Yes. The web UI renders the first page in your browser so you can confirm names, spacing, and role bars before export.

How do I print the badges at the correct size?

Export the PDF and print it at 100% or Actual Size. The default badge insert size is 93 × 122 mm, and you can change it if your inserts use another format.

Ready to print

Make name tags that fit the first time.

Upload a simple .xlsx file, preview the first page in your browser, and export a PDF that is already sized for your badge inserts.

93 × 122 mm

Set to 93 × 122 mm by default, and easy to adjust. Print at 100% for a true-to-size fit.

Preview before export

See the first page in your browser before you download the final PDF.

Required name, organization

Optional role, title

Live badge study

Role examples

2 Role style settings

These sample badges refresh as you edit the role rows, so you can judge tone and contrast before exporting.

SPEAKER Ethan Carter

Engineering Lead

@Northstar Labs

SPEAKER

STAFF Olivia Bennett

Product Designer

@Harbor AI

STAFF

No Role Olivia Bennett

Product Designer

@Harbor AI

Download sample .xlsx Download sample PDF

Production workflow

Generate PDF

Upload the workbook, dial in the badge spec, then preview before export.

Step 1

Workbook

Bring in one .xlsx workbook and keep the layout print-ready from the start.

Workbook

Required name, organization

Optional role, title

Step 2

93 × 122 mm

Use the default insert size or enter the exact badge dimensions in millimeters.

Card width (mm) Card height (mm)

Step 3

Role style settings

Start with SPEAKER and STAFF, then add more roles only when you need them.

Role value 1

Role value Label Color

Use the same value that appears in the workbook, such as SPEAKER.

Role value 2

Role value Label Color

Use the same value that appears in the workbook, such as SPEAKER.

Step 4

Generate PDF

Open the first page in the browser, then download the final PDF when the spacing looks right.

Sample workbook columns

The sample file uses fictional U.S. names and companies so it is safe to share.

Column	Required	Example	Use
`name`	Yes	Ethan Carter	Large name text on the badge
`organization`	Yes	Northstar Labs	Shown as @Northstar Labs
`role`	No	SPEAKER	Adds a role bar. Leave it blank, or remove the column, for a plain badge. The panel starts with SPEAKER and STAFF.
`title`	No	Engineering Lead	Small subtitle line above the organization

Workbook guide

If role is blank, or the column is missing, the nametag is generated without a role bar.
Typical role values include ATTENDEE, HOST, SPEAKER, and STAFF.
For the right physical size, print at 100% or Actual Size.

Input

Required columns are `name` and `organization`. `role` and `title` stay optional.

Preview

The browser preview shows the first page only, so you can catch spacing before export.

Print

Export the PDF and print at 100% or Actual Size for the right physical badge fit.